6515--BALANCE SYSTEM

Description

Request for Quote (RFQ) #: 36C24726Q0660 Balance System for Columbia VAMC. This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with Revolutionary FAR Overhaul (RFO) Part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. The Government reserves the right to make no award from this solicitation. * The deadline for all questions is 12:00pm ET, July 17, 2026. All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation. ** Quotes are to be provided to thaddeus.gray@va.gov no later than 12:00pm ET, July 28, 2026. Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make the award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award. This is a Request for Quote (RFQ), and the solicitation number is 36C24726Q0660. The government anticipates awarding a firm-fixed price contract resulting from this solicitation. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01 effective March 13, 2026. The North American Industrial Classification System (NAICS) code for this procurement is 339112 Surgical and Medical Instrument Manufacturing with a business size standard of 1000 employees. This solicitation is 100% set-aside for service-disabled veteran owned small businesses (SDVOSB). List of Line Items; Line Items Description Quantity Unit of Measure Unit Price ($) Total Price ($) 0001 BERTEC BALANCE ADVANTAGE COMPUTERIZED DYNAMIC POSTUROGRAPHY IVR SYSTEM (CDP/IVR), INCLUDES BERTEC BASIC TRAINING AND INSTALLATION OR EQUAL **See Attached Salient characteristics 1 EA 0002 CLINICAL EDUCATION - FUNDAMENTAL SKILLS WORKSHOP (4-HOUR VIRTUAL TRAINING SESSION DESIGNED TO ENHANCE CLINICAL COMPETENCIES THROUGH INTERACTIVE ONLINE LEARNING AND DISCUSSION) **See Attached Salient characteristics 2 EA 0003 BERTEC BALANCE ADVANTAGE PERTURBATIONS MODULE OR EQUAL **See Attached Salient characteristics 1 EA 0004 HEAD SHAKE SOT OPTION FOR CDP/IVR OR EQUAL **See Attached Salient characteristics 1 EA 0005 BARIATRIC HARNESS **See Attached Salient characteristics 1 EA Grand Total ($) Description of Requirements for the items/Services to be acquired: The requirement is for Balance System for Columbia VAMC, please reference attached Statement of Need (SON) and Salient characteristics. Delivery and acceptance are to be F.O.B Destination 30 Days ARO at the Columbia VAMC, located at: COLUMBIA VAMC 6439 Garners Ferry Road Columbia, SC 29209 52.212-1, Instructions to Offerors-Commercial Items applies to this acquisition Any award made as a result of this solicitation will be made on an All or Nothing Basis. State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract. If the acquisition is set-aside for SDVOSBs/VOSBs, their socioeconomic status must be verified and visible in the SBA Small Business Certification (SBS): https://search.certifications.sba.gov/ at the time of quote submission AND award, or will be considered non-responsive, and will NOT be considered for award. Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations. All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror s page limitations unless otherwise indicated in the specific volume instructions below. All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote. ADDENDUM to RFO 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL Submission of quote shall include the following volumes: (I) Technical capability or quality offered to meet the Government requirement with a Brand Name or Equal; (II) Price. Volume I - Technical capability or quality to meet the Government requirement. The offeror shall submit its quote demonstrating how it meets the requirements of the Statement of Work (SOW) and solicitation. Offeror shall provide manufacturer information as well as Part Numbers for any or equal item, as needed. Volume II Price Price - The offeror shall complete the pricing schedule provided in Section (v) above: Price/Cost Schedule. The offeror shall price the base and all option year line items. (End of Addendum to 52.212-1) 52.212-4 Contract Terms and Conditions Commercial Products and Commercial Services (Nov 2023) (a)� Inspection/Acceptance. The Contractor� shall� only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any� supplies� or services that have been tendered for acceptance. The Government� may� require repair or replacement of nonconforming� supplies� or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government� may� seek an equitable price reduction or adequate consideration for acceptance of nonconforming� supplies� or services. The Government� must� exercise its post-acceptance rights- (1)� Within a reasonable time after the defect was discovered or� should� have been discovered; and (2)� Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item. (b)� Assignment. The Contractor or its assignee� may� assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the� Assignment of Claims� Act (31� U.S.C.� 3727). However, when a third party makes payment (e.g.,� use of the Governmentwide commercial purchase card), the Contractor� may� not assign its rights to receive payment under this contract. (c)� Changes. Changes in the terms and conditions of this contract� may� be made only by written agreement of the parties. (d)� Disputes. This contract is subject to 41� U.S.C.� chapter� 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment,� claim, appeal or action arising under or relating to this contract� shall� be a dispute to be resolved in accordance with the clause at Federal� Acquisition� Regulation (FAR)� 52.233-1, Disputes, which is incorporated herein by reference. The Contractor� shall� proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract. (e)� Definitions. The clause at FAR� 52.202-1, Definitions, is incorporated herein by reference. (f)� Excusable delays. The Contractor� shall� be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor� shall� notify the� Contracting Officer� in writing� as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith,� shall� remedy such occurrence with all reasonable dispatch, and� shall� promptly give written notice to the� Contracting Officer� of the cessation of such occurrence. (g)� Invoice. � (1)� The Contractor� shall� submit an original� invoice� and three copies (or electronic� invoice, if authorized) to the address designated in the contract to receive� invoices. An� invoice� must� include- (i)� Name and address of the Contractor; (ii)� Invoice� date and number; (iii)� Contract number,� line item number� and, if applicable, the order number; (iv)� Description, quantity, unit of measure, unit price and extended price of the items delivered; (v)� Shipping number and date of� shipment, including the bill of lading number and weight of� shipment� if shipped on Government bill of lading; (vi)� Terms of any discount for prompt payment offered; (vii)� Name and address of official to whom payment is to be sent; (viii)� Name, title, and phone number of person to notify in event of defective� invoice; and (ix)� Taxpayer Identification Number (TIN). The Contractor� shall� include its TIN on the� invoice� only if required elsewhere in this contract. (x)� Electronic funds transfer (EFT) banking information. (A)� The Contractor� shall� include EFT banking information on the� invoice� only if required elsewhere in this contract. (B)� If EFT banking information is not required to be on the� invoice, in order for the� invoice� to be a� proper invoice, the Contractor� shall� have submitted correct EFT banking information in accordance with the applicable� solicitation� provision,� contract clause� (e.g.,� 52.232-33, Payment by� Electronic Funds Transfer-System for Award Management, or� 52.232-34, Payment by� Electronic Funds Transfer-Other Than� System for Award Management), or applicable agency procedures. (C)� EFT banking information is not required if the Government waived the requirement to pay by EFT. (2)� Invoices� will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at� 5 CFR Part 1315. (h)� Patent indemnity. The Contractor� shall� indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any� United States� or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such� claims� and proceedings. (i)� Payment.- � (1)� Items accepted. Payment� shall� be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract. (2)� Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at� 5 CFR Part 1315. (3)� Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see� 52.212-5(b) for the appropriate EFT clause. (4)� Discount. In connection with any discount offered for early payment, time� shall� be computed from the date of the� invoice. For the purpose of computing the discount earned, payment� shall� be considered to have been made on the date which appears on the payment check or the specified payment date if an� electronic funds transfer� payment is made. (5)� Overpayments. If the Contractor becomes aware of a duplicate contract financing or� invoice� payment or that the Government has otherwise overpaid on a contract financing or� invoice� payment, the Contractor� shall- (i)� Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the- (A)� Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment); (B)� Affected contract number and� delivery order� number, if applicable; (C)� Affected� line item� or� subline item, if applicable; and (D)� Contractor point of contact. (ii)� Provide a copy of the remittance and supporting documentation to the� Contracting Officer. (6)� Interest. � (i)� All amounts that become payable by the Contractor to the Government under this contract� shall� bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate� shall� be the interest rate established by the Secretary of the Treasury as provided in� 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid. (ii)� The Government� may� issue a demand for payment to the Contractor upon finding a debt is due under the contract. (iii)� Final decisions. The� Contracting Officer� will issue a final decision as required by� 33.211� if (A)� The� Contracting Officer� and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days; (B)� The Contractor fails to liquidate a debt previously demanded by the� Contracting Officer� within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or (C)� The Contractor requests a deferment of collection on a debt previously demanded by the� Contracting Officer� (see� 32.607-2). (iv)� If a demand for payment was previously issued for the debt, the demand for payment included in the final decision� shall� identify the same due date as the original demand for payment. (v)� Amounts� shall� be due at the earliest of the following dates: (A)� The date fixed under this contract. (B)� The date of the first written demand for payment, including any demand for payment resulting from a default termination. (vi)� The interest charge� shall� be computed for the actual number of calendar days involved beginning on the due date and ending on- (A)� The date on which the designated office receives payment from the Contractor; (B)� The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or (C)� The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor. (vii)� The interest charge made under this clause� may� be reduced under the procedures prescribed in FAR� 32.608-2� in effect on the date of this contract. (j)� Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the� supplies� provided under this contract� shall� remain with the Contractor until, and� shall� pass to the Government upon: (1)� Delivery of the� supplies� to a carrier, if transportation is� f.o.b. origin; or (2)� Delivery of the� supplies� to the Government at the destination specified in the contract, if transportation is� f.o.b. destination. (k)� Taxes. The contract price includes all applicable Federal, State, and local taxes and duties. (l)� Termination for the Government s convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor� shall� immediately stop all work hereunder and� shall� immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor� shall� be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor� shall� not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor s records. The Contractor� shall� not be paid for any work performed or costs incurred which reasonably could have been avoided. (m)� Termination for cause. The Government� may� terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government� shall� not be liable to the Contractor for any amount for� supplies� or services not accepted, and the Contractor� shall� be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination� shall� be deemed a� termination for convenience. (n)� Title. Unless specified elsewhere in this contract, title to items furnished under this contract� shall� pass to the Government upon acceptance, regardless of when or where the Government takes physical possession. (o)� Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract. (p)� Limitation of liability. Except as otherwise provided by an express� warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items. (q)� Other compliances. The Contractor� shall� comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract. (r)� Compliance with laws unique to Government contracts.� The Contractor agrees to comply with� 31 U.S.C. 1352� relating to limitations on the use of appropriated funds to influence certain Federal contracts;� 18 U.S.C. 431� relating to officials not to benefit;� 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards;� 41 U.S.C. chapter 87, Kickbacks;� 49 U.S.C. 40118, Fly American; and� 41 U.S.C. chapter 21� relating to� procurement� integrity. (s)� Order of precedence. Any inconsistencies in this� solicitation� or contract� shall� be resolved by giving precedence in the following order: (1)� The schedule of� supplies/services. (2)� The Assignments, Disputes, Payments,� Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause; (3)� The clause at� 52.212-5. (4)� Addenda to this� solicitation� or contract, including any license agreements for� computer software. (5)� Solicitation� provisions if this is a� solicitation. (6)� Other paragraphs of this clause. (7)� The� Standard� Form� 1449. (8)� Other documents, exhibits, and attachments. (9)� The specification. (t)� [Reserved] (u)� Unauthorized Obligations. � (1)� Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following� shall� govern: (i)� Any such clause is unenforceable against the Government. (ii)� Neither the Government nor any Government authorized end user� shall� be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an "I agree" click box or other comparable mechanism (e.g., "click-wrap" or "browse-wrap" agreements), execution does not bind the Government or any Government authorized end user to such clause. (iii)� Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement. (2)� Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures. (v)� Incorporation by reference. The Contractor s representations and certifications, including those completed electronically via the� System for Award Management (SAM), are incorporated by reference into the contract. (End of clause) 52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL CONTRACTORS (APR 2026) (a) Definitions. As used in this clause Program participation means membership or participation in, or access or admission to: training, mentoring, or leadership development programs; educational opportunities; clubs; associations; or similar opportunities that are sponsored or established by the contractor or subcontractor. Racially discriminatory diversity, equity, and inclusion (DEI) activities means disparate treatment based on race or ethnicity in the recruitment, employment (e.g., hiring, promotions), contracting (e.g., vendor agreements), program participation, or allocation or deployment of an entity's resources. (b) In connection with the performance of work under this contract, the Contractor agrees as follows: (1) The Contractor will not engage in any racially discriminatory DEI activities; (2) The Contractor will furnish all information and reports, including providing access to books, records, and accounts, as required by the Contracting Officer, for purposes of ascertaining compliance with this clause; (3) In the event of the Contractor's or a subcontractor's noncompliance with this clause, this contract may be canceled, terminated, or suspended in whole or in part, and the Contractor or subcontractor may be declared ineligible for further Government contracts; (4) The Contractor will report any subcontractor's known or reasonably knowable conduct that may violate this clause to the Contracting Officer and take any appropriate remedial actions directed by the Contracting Officer; and (5) The Contractor will inform the Contracting Officer if a subcontractor sues the Contractor and the suit puts at issue, in any way, the validity of this clause. (6) The Contractor recognizes that compliance with the requirements of this clause are material to the Government's payment decisions for purposes of 31 U.S.C. 3729(b)(4). (c) The Contractor must include the substance of this clause, including this paragraph (c), in subcontracts at any tier, including those for commercial products and commercial services, except those where the place of delivery or performance is outside the United States. 52.225-2 Buy American Certificate (Oct 2022) (a)� (1)� The� Offeror� certifies that each� end product, except those listed in paragraph (b) of this provision, is a domestic� end product� and that each domestic� end product� listed in paragraph (c) of this provision contains a critical� component. (2)� The� Offeror� shall� list as foreign� end products� those� end products� manufactured in the� United States� that do not qualify as domestic� end products. For those foreign end� products� that do not consist wholly or predominantly of iron or steel or a combination of both, the� Offeror� shall� also indicate whether these foreign� end products� exceed 55 percent domestic content, except for those that are COTS items. If the percentage of the domestic content is unknown, select no . (3)� The� Offeror� shall� separately list the� line-item numbers� of domestic� end products� that contain a critical� component� (see FAR� 25.105). (4)� The terms commercially available off-the-shelf (COTS) item, critical� component, "domestic� end product," "end product," and "foreign� end product" are defined in the clause of this� solicitation� entitled "Buy American-Supplies." (b)Foreign� End Products: Line Item� No. Country of Origin Exceeds 55% domestic content (yes/no) ______________ _________________ _________________ ______________ _________________ _________________ ______________ _________________ _________________ (b)[List as necessary] (c)� Domestic� end products� containing a critical� component: Line Item� No.� ___ [List as necessary] (d)� The Government will evaluate� offers� in accordance with the policies and procedures of� part� 25� of the Federal� Acquisition� Regulation. (End of provision) Instruction to Offerors All quoters shall submit your Quotes no later than July 28, 2026, at 12:00PM (EST), via email to thaddeus.gray@va.gov . Please place in ATTENTION: 36C24726Q0660 BALANCE SYSTEM in the subject line of your email. All offers must include the solicitation number. Late submissions shall be treated in accordance with the solicitation provision at RFO 52.212-1(c). Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail no later than July 17, 2026, at 12:00PM (EST), via the same email address. Please place in ATTENTION: 36C24726Q0660 BALANCE SYSTEM in the subject line of your email. Questions received later than this time/date may not receive a response.