6515--36C26127Q0002 Dental Laboratory Prosthetic Fabrication Repairs, and Related Services VA San Francisco and Santa Rosa

Description

Statement of Work (SOW) for Sources Sought Notice Dental Laboratory Prostheses Supplies and Related Services VA San Francisco Health Care System & South Santa Rosa VA Clinic 1. Background The Department of Veterans Affairs (VA) San Francisco Health Care System (4150 Clement St, San Francisco, CA) and the South Santa Rosa VA Clinic (2285 Challenger Way, Santa Rosa, CA) require full service dental laboratory support for fixed, removable, and implant prosthodontics. Services include fabrication, repair, relines, custom shading, implant prostheses, and digital dentistry workflows (including photogrammetry). 2. Purpose of This Notice This Sources Sought is issued to identify qualified, capable, and interested vendors. Responses will assist the Government in determining the appropriate acquisition strategy. This is not a solicitation. 3. Minimum Essential Requirements Interested vendors must demonstrate capability to provide: A. Full service dental laboratory fabrication, including: Complete and partial dentures (conventional and digital) Fixed prosthodontics (PFM, zirconia, lithium disilicate, metal-based restorations) Implant-supported prostheses (abutments, overdentures, all-on-X) Removable partial denture frameworks Diagnostic wax-ups (digital or conventional) Occlusal guards and related appliances Photogrammetry and digital scan integration for implant workflows B. Geographic Proximity Laboratory must be within 60 miles of both VA facilities to support: Same day repairs, relines, and adjustments In person custom shade matching In person lab support during complex or urgent implant procedures Resident education visits and tours C. In House Fabrication & No Subcontracting All work must be performed in-house within the continental United States. No subcontracting, no trans shipment, and no outsourcing to other laboratories. D. Courier Pickup & Delivery Requirements Daily, in person courier service (non-subcontracted) between both VA facilities. Same day pickup for orders placed before 4:00 PM PST. Temperature-controlled transport for impressions, wax-ups, and prostheses. E. Turnaround Times (Anticipated) Vendors must indicate whether they can meet the following typical ranges: Same Day: repairs, relines, tooth additions, framework repairs 2 3 Days: trays, poured impressions, casts, night guards 5 Days: complete/partial denture steps, gold restorations, surgical guides 7 Days: partial denture frameworks, zirconia or PFM restorations 10 15 Days: multi-unit bridges, implant restorations, full-arch prostheses F. Quality, Materials, and Standards Vendors must be able to: Use dental materials equivalent to or exceeding ISO, ANSI/ADA, and FDA standards Meet VA and Joint Commission standards Provide noble or high noble alloys for metal prostheses Maintain a formal Quality Control Plan G. Digital Dentistry Requirements Vendor must support: CAD/CAM workflows STL file acceptance Carbon or equivalent 3D printing Photogrammetry-driven full arch implant workflows Virtual treatment planning using intraoral scans merged with CBCT datasets H. Personnel Qualifications At least three Certified Dental Technicians (CDTs) must be employed. Staff must be trained in both conventional and digital prosthodontics. Vendor must provide on-site or in-lab educational opportunities for VA residents. I. Regulatory Compliance Vendor must comply with: HIPAA requirements OSHA requirements FDA Quality System / Good Manufacturing Practice rules J. Past Performance Requirements Vendors must supply up to three references for similar dental laboratory services within the past three years, including: Contract number Point of contact Email and phone number Brief description of work performed 4. Place of Performance All fabrication must be performed at the contractor s inspected and approved facility. 5. No-Cost Requirements Vendor shall provide, at no added cost: Facility tours Case consultation Training/education for residents Remakes due to contractor error 6. Information Requested from Vendors Interested vendors must submit the following: Company name, address, and UEI Business size and socio-economic category (SDVOSB, VOSB, WOSB, etc.) Capability statement showing ability to meet the minimum essential requirements Description of in-house capabilities and digital technologies Past performance information (up to three references) GSA/FSS contract number, if applicable 7. Disclaimer This notice is for market research only and does not obligate the Government to issue a solicitation or award. The Government will not reimburse costs associated with responding. Responses will be used to assess availability and capability of qualified vendors.