March 2026 National Assessment Governing Board Meeting - Houston, Texas

Description

11/14/2025 - Please review the document Responses-to-Questions-91995926Q0001 for the Department�s responses to questions received by the clarification questions due date. Please use the revised pricing spreadsheet uploaded to SAM.gov for quotes titled �91995926Q0001-Cost-Proposal-Worksheet-NAGB-Revised�. Some formulas have been corrected. You may also use the other version and validate the formulas. Please confirm the accuracy of all formulas. PLEASE READ THIS NOTICE AND ALL ATTACHMENTS IN ITS ENTIRITY. PLEASE SEE THE FULL RFQ, INCLUDING ATTACHMENTS, UPLOADED AS SEPARATE FILES FOR THE COMPLETE REQUIREMENTS (ROOMS, FOOD & BEVERAGE, AUDIOVISUAL ETC.), THE BASIS FOR AWARD AND THE COMPLETE QUOTE SUBMISSION INSTRUCTIONS. The solicitation for commercial services is being conducted in conjunction with FAR Part 12, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Solicitation 91995926Q0001 is issued as a request for quotations (RFQ). The NAICS Code is 721110, Hotels (Not Casino) and Motels, and the small business size standard is $40.0M. The PSC is X1AB - Lease/Rental of Conference Space and Facilities. This is a total small business set-aside. The National Assessment Governing Board (hereafter Governing Board, or NAGB) has a requirement to provide lodging and meeting services for its March 2026 Quarterly Board meeting. The Governing Board is an independent, bipartisan board that sets policy for the National Assessment of Educational Progress (NAEP), commonly known as �The Nation�s Report Card�. The Governing Board convenes four times per year to carry out its legislatively mandated responsibilities. This RFQ covers ONLY the March 2026 convening. The entity selected to receive an offer from ED is required to register in the System for Award Management (SAM) and to maintain active registration during the life of the purchase order. SAM can be accessed at https://www.sam.gov. Quoters shall include their SAM Unique Entity ID (UEI) number in their quote. If the quoter does not have a UEI, it should contact the entity designated at https://www.sam.gov for UEI establishment directly to obtain one. The quoter should indicate that it is an offeror for a government contract when contacting the entity designated at https://www.sam.gov for establishing the UEI. The quoter selected for an offer from the Department will need to provide Offeror Representations and Certifications prior to any award. The venue must also register at www.ipp.gov for invoice submission. Quotes must be signed and submitted by an official authorized to bind your organization and be valid for 120 days. The proposal shall list the name and email of a designated individual authorized to conduct negotiations. All interested, responsible sources may submit a quote directly to the U.S. Department of Education (ED). Any quote from a source other than the hotel or lodging venue itself must include written evidence that the quoter is currently authorized to submit binding quotes on behalf of the venue whose accommodations and/or facility(s) are being offered. Evidence shall include a signed agreement between the vendor and the quoter. Quotes that fail to provide such evidence shall be deemed technically unacceptable and will not be considered for award. Meeting Location / Area of Consideration The Houston, TX Metropolitan area, hotels with ready access to public transportation options. Venues capable of accommodating the room block & requirements listed below. The lodging and conference rooms must be at the same general location. There is no flexibility with the meeting dates and area of consideration. Clarification Questions NAGB will accept clarification questions via email only until 12:00 pm ET Thursday, November 13, 2025. After this date, the Governing Board shall not guarantee a response to questions. All questions received and responses to questions shall be provided as an amendment to the RFQ. Oral explanations or instructions given by the Government before the award of the contract shall not be binding. Submit all clarification questions concerning this solicitation to Tony White, Contract Specialist, Team Lead, at tony.white@ed.gov. Please see the instructions to quoters section of the attached RFQ for more information. 11/14/2025 - Please review the document Responses-to-Questions-91995926Q0001 for the Department�s responses to questions received by the clarification questions due date. Please use the revised pricing spreadsheet uploaded to SAM.gov for quotes titled �91995926Q0001-Cost-Proposal-Worksheet-NAGB-Revised�. Some formulas have been corrected. You may also use the other version and validate the formulas. Please confirm the accuracy of all formulas. Quote Due Date Quotes are due via email only by 12:00 pm ET, Thursday, December 4, 2025. Submit quotes in response to this solicitation to Tony White, Contract Specialist, Team Lead, at tony.white@ed.gov. Please see the instructions to quoters section of the attached RFQ for more information. The Department intends to make an award decision as soon as possible after the quote due date so that a room block, space, etc. can be locked in.