Medical Case Management and Care Coordination Services

Description

The Vermont Army National Guard (VTARNG) has a requirement for Medical Case Management and Care Coordination Services to maintain established Medical Readiness goals. This solicitation officially renames the requirement from the legacy title of Non-Clinical Medical Case Management to eliminate ambiguity regarding labor categories and ensure the title accurately reflects the professional clinical qualifications (Registered Nurses) and administrative support duties mandated in the Performance Work Statement. To support this mission, the contractor must provide a dedicated staff consisting of one (1) Lead Registered Nurse Case Manager, two (2) Registered Nurse Case Managers, and two (2) Medical Records Technicians responsible for the administration, analysis, coding, and reporting of medical records programs. All Requests for Information (RFIs) must be submitted via email no later than 12:00 PM EDT on 15 June 2026, with the government intending to post responses within 48 hours. Final quotes must be submitted electronically through the PIEE Solicitation module no later than 5:00 PM (17:00) EDT on 21 June 2026; alternative submission methods will not be considered. This procurement is governed by FAR 52.212-1, and late submissions will be handled strictly per FAR 52.212-1(f). Individual files must not exceed 50 MB, and total submissions must stay under 200 MB in standard formats (Word, Excel, PDF); the use of compressed (.ZIP) or protected files is strictly prohibited. Offerors are encouraged to submit at least 24 hours in advance, as individual technical difficulties do not constitute a systemic outage or justify late acceptance. The attached sample Business Associate Agreement (BAA) is for informational purposes, with the final version to be executed upon contract award. This update enhances readability of the PWS and removes ambiguous language. Importantly, there are no structural changes to the required Full-Time Equivalents (FTEs). Vendor Reminder: All questions must be submitted by 15 June 2026. Responses will be posted within 48 hours. Questions received after this deadline will not be answered or posted.NOTICE TO OFFERORS: FINAL Q and A RELEASE and SUBMISSION INSTRUCTIONSThis constitutes the final update and closure of the post-solicitation Question and Answer (Q and A) period for this requirement. No further questions will be entertained or answered by the Government. Offerors are directed to review all clarified requirements and submit their proposals in strict accordance with the following final instructions:Submission DeadlineClosing Date and Time: Friday, June 21, 2026, at 17:00 EDT (5:00 PM Eastern Time). Late submissions will be handled in strict accordance with FAR 52.212-1(f) (Late submissions, modifications, revisions, and withdrawals of offers).Mandatory Submission MethodPIEE Solicitation Module: All proposal volumes and administrative files must be submitted electronically through the Procurement Integrated Enterprise Environment (PIEE) Solicitation Module at https://piee.eb.mil.Email Rejection: Proposal packages submitted via e-mail, hard copy, or any method other than the PIEE module will not be accepted and will be rejected as non-responsive. It is the sole responsibility of the offeror to ensure that all required volumes (Volume I, Volume II, Volume III, and the signed SF1449/Representations file) are fully uploaded and successfully submitted in the PIEE module prior to the closing deadline. The Government highly recommends that offerors begin their upload process well in advance of the closing time to avoid any technical or network delays.The Government appreciates your interest in supporting the Vermont Army National Guard medical readiness mission and looks forward to reviewing your proposals.