U.S. Consulate General Sao Paulo - HVAC Controller Device Replacement - Building#4

Description

U.S. Consulate General Sao Paulo Date: March 27, 2026 SUBJECT: Request for Quotations number (RFQ) number 19BR9326Q0005 - BLDG#4 HVAC Controller Device Replacement Dear Prospective Quoter: The U.S. Consulate General S�o Paulo is issuing this Request for Quotations (RFQ) for HVAC Controller Device Replacement in accordance with FAR Part 13, Simplified Acquisition Procedures. SUBMISSION INSTRUCTIONS To submit a quotation, follow the instructions in Section 3 of this solicitation, complete all required portions of the attached documents, and submit electronically to the addresses specified below. BASIS FOR AWARD Award will be made to the responsible offeror whose quotation is determined technically acceptable and offers the lowest price. The Government intends to award based on initial quotations without discussions. However, the Government reserves the right to conduct discussions if necessary. PRE-QUOTATION SITE VISIT A pre-quotation site visit will be held on April 17, 2026, at 10:00 AM (local time) at the U.S. Consulate General, Rua Henry Dunant, 700, Santo Amaro, S�o Paulo. Attendance is strongly encouraged but not mandatory. To arrange site visit attendance, contact Fernando Maran at MaranFJ@state.gov no later than close of business, April 16, 2026. QUOTATION DUE DATE Quotations are due May 4, 2026, by 5:00 PM (local time). Late quotations will not be considered for award. SUBMISSION REQUIREMENTS Quotations must be: Submitted in English Complete (incomplete quotations will not be considered) Submitted electronically to: saopauloprocurement@state.gov and MaranFJ@state.gov In one of the following formats: MS Word 2007/2010, MS Excel 2007/2010, or Adobe PDF Limited to 30MB per email attachment (if files exceed 30MB, submit in multiple emails with separate attachments under 30MB each) Include "RFQ 19BR9326Q0005 " in the email subject line REQUIRED DOCUMENTS Your quotation must include the following completed documents: SF-1449 (Solicitation/Contract/Order for Commercial Items) Section I - Pricing Schedule (fully completed) Section 5 - Representations and Certifications All additional information required in Section 3 (Technical Quotation Requirements) Proof of SAM Registration (UEI number) SAM REGISTRATION REQUIREMENT Offerors must be registered in the System for Award Management (SAM) at https://www.sam.gov prior to award in accordance with FAR 4.1102. Offerors are strongly encouraged to begin SAM registration immediately, as the process can take 2-3 weeks. Award cannot be made to an offeror that is not registered in SAM. QUESTIONS Questions regarding this solicitation must be submitted in writing to saopauloprocurement@state.gov no later than April 15, 2026. Responses will be provided to all prospective offerors via amendment to the solicitation. POINT OF CONTACT Fernando Maran Contracting Officer's Representative Email: MaranFJ@state.gov Sincerely, Christine Bonds Contracting Officer U.S. Consulate General S�o Paulo General Services Office � Procurement Enclosure: RFQ 19BR9326Q0005 Amendment 01 - Extend the deadline for receipt of proposals to May 8, 2026