H365--Diagnostic Radiation Physics Consulting

Description

THIS IS A SOURCES SOUGHT ANNOUNCEMENT ONLY. No Solicitation is currently available. All information contained in this Sources Sought Announcement is preliminary, as well as subject to modification, and is in no way binding on the Government. The Government will not pay for any information submitted in response to this request. The information requested will be used solely within the Department of Veterans Affairs to facilitate decision making and will not be disclosed outside of the Government. The determination of a procurement strategy, based upon the comments submitted in response to this Sources Sought Announcement, is solely within the discretion of the Government. The applicable North American Industry Classification System (NAICS) Code is 541690, Other Scientific and Technical Consulting Services, and the small business size standard is $19.0 Million. The Department of Veterans Affairs (VA) Network Contracting Office (NCO 21) is soliciting information from contractors that can provide Diagnostic radiation physics consulting for the VA Las Vegas Medical Center. A draft copy of the Statement of Work (SOW) is attached. Brief Description of Services See attached Draft SOW. Capability Statement All interested contractors must respond by email to Cynthia.diezel@va.gov before 10:00 A.M. PST on December 29, 2025. Please answer the following questions when responding: What is your company s Socioeconomic Status? (ex: small business, large business, SDVOSB, etc.) a. If SDVOSB or VOSB, are you registered with the Small Business Administration? Veteran Small Business Certification (sba.gov) Provide Company s legal name along with Unique Entity ID (SAM) number. Primary point of contact, including phone number and e-mail address. Capabilities Statement. Describe experience in providing specialized diagnostic radiation physics consulting services to ensure the safety, compliance, and operational integrity of its imaging services. List other Projects (Government and Commercial) that are similar in scope and size. As this is a service acquisition, the Small Business Administration and the Federal Acquisition Regulation have a Limitations on Subcontracting requirement. For all small businesses, to include SDVOSB and VOSB, At least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern. See FAR 52.219-14 and FAR 52.219-27 available in full text at https://www.acquisition.gov/far/html/52_217_221.html 7a. Of the service actions listed above, which one(s) will your company perform as the prime contractor using its own personnel without subcontracting? 7b. With respect to the service actions listed above, which action(s) do you intend on subcontracting or using other than your company s own personnel? 7c. Of those services that will be performed, approximately what percentage will be paid to the subcontractor(s)? GSA Contract Number, if applicable. Fill out the price estimate (5 Option Years) below. *Failure to provide the information requested above (items 1-9) will be considered non-responsive and will not be considered a viable source. RFQ number 36C26126Q0278 has been assigned and should be referenced on all correspondence regarding this announcement. The Government will use this information when determining its business type decision. This synopsis is not to be construed as a commitment by the Government and no contract will be awarded as a direct result of this Sources Sought announcement. Notes: Contractors must have a current registration in the System for Award Management (SAM) at https://sam.gov/SAM/ SDVOSB and VOSB firms should be registered at the time of submission and verified at Veteran Small Business Certification (sba.gov) CLIN Description Quantity Unit Unit Price Total Price 0001 On-Site Physics Support to include all aspects of radiation safety, physics, and RSO. This includes 1 day a week on site and all imaging equipment in accordance with the Performance Work Statement. Projected Period of Performance -Base Year 09/01/26 08/31/27 12 MO $ $ 0002 Serve as MRSE for VA hospital. This includes remote participation in MR safety meetings on a quarterly basis, responding to MR safety emergencies, and giving guidance as needed. Projected Period of Performance -Base Year 09/01/26 08/31/27 12 MO $ $ 1001 On-Site Physics Support to include all aspects of radiation safety, physics, and RSO. This includes 1 day a week on site and all imaging equipment in accordance with the Performance Work Statement in accordance with the Performance Work Statement. Projected Period of Performance -Base Year 09/01/27 08/31/28 12 MO $ $ 1002 Serve as MRSE for VA hospital. This includes remote participation in MR safety meetings on a quarterly basis, responding to MR safety emergencies, and giving guidance as needed. Projected Period of Performance Option Year 1: 09/01/27 08/31/28 12 MO $ $ 2001 On-Site Physics Support to include all aspects of radiation safety, physics, and RSO. This includes 1 day a week on site and all imaging equipment in accordance with the Performance Work Statement in accordance with the Performance Work Statement. Projected Period of Performance Option Year 1: 09/01/28 08/31/29 12 MO $ $ 2002 Serve as MRSE for VA hospital. This includes remote participation in MR safety meetings on a quarterly basis, responding to MR safety emergencies, and giving guidance as needed. Projected Period of Performance Option Year 2: 09/01/28 08/31/29 12 MO $ $ 3001 On-Site Physics Support to include all aspects of radiation safety, physics, and RSO. This includes 1 day a week on site and all imaging equipment in accordance with the Performance Work Statement in accordance with the Performance Work Statement. Projected Period of Performance Option Year 3: 09/01/29 08/31/30 12 MO $ $ 3002 Serve as MRSE for VA hospital. This includes remote participation in MR safety meetings on a quarterly basis, responding to MR safety emergencies, and giving guidance as needed. Projected Period of Performance -Option Year 3: 09/01/29 08/31/30 12 MO $ $ 4001 On-Site Physics Support to include all aspects of radiation safety, physics, and RSO. This includes 1 day a week on site and all imaging equipment in accordance with the Performance Work Statement. Projected Period of Performance Option Year 4: 09/01/30 08/31/31 12 MO $ $ 4002 Serve as MRSE for VA hospital. This includes remote participation in MR safety meetings on a quarterly basis, responding to MR safety emergencies, and giving guidance as needed. Projected Period of Performance - Option Year 4: 09/01/30 08/31/31 12 MO $ $ Total Estimated Price $