How to register as a vendor in New York

High-level checklist. Complete registration only on official portals. We do not submit forms for you from this page.

NYNew York vendor registration
  • 2 portals
  • Mixed codes
  • Fees: verify official
  • State platform

Federal (SAM.gov)

187 open now

Federal notices with place of performance in New York. Not New York state agency RFPs.

New York state portals

NYC PASSPort (city)

Vendor registration and bid lists for New York agencies. Complete forms only on the official site.

New York State opportunities often require NYSCR registration. New York City work is a separate stack (PASSPort). Do not confuse state and city accounts.

Dual track: federal SAM + New York

Primes on federal work need an active SAM.gov registration and UEI.New York state agency work uses the portals below. Finish both if you pursue both markets.

SAM.gov registration walkthrough → · Find free APEX counseling →

Checklist

  1. Register on NYSCR for statewide solicitations.
  2. If you want City of New York work, register in PASSPort separately.
  3. Complete profiles and any MWBE certification paths you pursue through official program offices.
  4. Monitor NYSCR (and PASSPort if applicable) on a schedule.

May use NIGP, UNSPSC, NAICS, or portal-specific categories. Follow the official form.

Free or low-cost counseling is available through APEX Accelerators (formerly PTACs). Find your local office at apexaccelerators.us. They will not bid for you, but they unstick paperwork.

What usually goes wrong

  • Confusing statewide SFS / vendor systems with individual agency portals.
  • Federal SAM active but New York state vendor file incomplete.
  • Missing MWBE or small-business paths when the buyer requires them.

Official portals

Full New York portal page → · Federal contracts in New York

Federal work in New York (live)

187 open · 719 active · latest 2026-07-24

These are federal SAM.gov opportunities with place of performance in New York. They are not New York state agency solicitations. State bid boards are linked below.

Full federal New York hub →

New York registration FAQ

How do I register as a vendor in New York?

New York State opportunities often require NYSCR registration. New York City work is a separate stack (PASSPort). Do not confuse state and city accounts. Follow the checklist on this page, then complete every field only on the official portal.

Is New York vendor registration free?

Many state portals charge nothing or only a small state fee. Confirm any fee on the official site. Never pay a third party who claims they can replace free official forms without explaining what you are buying.

Do I still need SAM.gov?

Yes for most federal prime work. New York registration does not create a SAM Unique Entity ID. Start with the SAM.gov registration walkthrough if you need both tracks.

Should I pay an expediter?

Only if you understand the fee and still want hand-holding after free APEX counseling. Official registration is on government portals. Expediters do not make you more competitive on price or past performance.

What is the interest form on this page?

It measures whether businesses want assisted multi-portal registration later. Submitting interest is not registration and is not a commitment to pay.

Where is free counseling?

Use APEX Accelerators at https://www.apexaccelerators.us/. Free or low-cost counseling is available through APEX Accelerators (formerly PTACs). Find your local office at apexaccelerators.us. They will not bid for you, but they unstick paperwork.

Interested in registration help?

We are measuring demand for assisted vendor registration (state portals and SAM). This is not a service yet. No document upload. No one will register for you today.

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